Job Duties and Responsibilities:

• Draft, edit, and proofread correspondence, invoices, promotional materials, reports, and other documents.
• Manage and distribute incoming emails, mail, and documents; coordinate internal and external communication flow.
• Schedule and confirm appointments, meetings, and student consultations for advisors and management.
• Maintain office supply inventory and place orders as needed.
• Answer and respond to telephone, email, and online inquiries, and relay messages efficiently.
• Set up and maintain both digital and physical filing systems for student and business records.
• Assist in developing and implementing office procedures and administrative processes.
• Greet and assist visitors, determine their needs, and direct them to the appropriate staff member.
• Take and prepare accurate meeting minutes and distribute them to relevant staff.
• Make travel and accommodation arrangements for staff and visiting educators or partners.
• Support research efforts by compiling and organizing data, statistics, and relevant documentation.
• Provide training and guidance to new or junior administrative staff on office systems and software tools.
• Assist in organizing events such as educational seminars, workshops, and student orientation sessions.

Job Requirements:

• Excellent in both oral and written communication;
• Initiative, organized and a team player;
• Proficient in Microsoft Word and Excel/PowerPoint/Photoshop;
• Attention to details and able to work in a fast-paced environment;
• Able to work under pressure and meet tight deadlines;

Education: Completion of a one- or two-year college or other program for administrative assistants or secretaries

Work Experience: 1-2 years administrative assistants or secretaries or previous clerical experience is required.

Work Language: English

Vacation Entitlements: You are entitled to 2 weeks paid vacation per year

How to apply:

Email: itopeducationgroup@gmail.com

Mailing Address: 203-2808 48 Ave, Vernon BC V1T 3R4

Your resume will be carefully reviewed but only those selected for an interview will be contacted. Please indicate your status (e.g. Citizen, PR, Work Permit) in submitting your resume